Each day, hundreds of media releases pour into metropolitan and regional news outlets across the country, with editors taking only a moment to decide what makes the grade and what hits the cutting room floor.
That means your media release has only a fraction of a second to pique their interest and inspire further investigation.
So what are they the media looking for and how do you gain their attention?
New developments, innovations or programs that solve real problems are among the stories news outlets may look at depending on the day or week and what else is going on in their demographic.
If this new development applies to a wide section of their audience, that’s also going to help. This is why stories about medical developments in the field of cancer tend to make the news; it directly affects so many people and impacts indirectly many more.
Often there are major issues or important dates that crop up during the year and if a company or body responds to them in a timely manner, they’re more likely to get a run. Take for example “schoolies week”. Come November, news outlets will be actively seeking schoolies related stories including tips on sending your teen to schoolies and ways to stay safe.
This also applies to government announcements that may affect an organisation. If something happens to impact business or groups the best time to respond is immediately…as in that day, not the next or a few days later.
There is always a section of news production dedicated to human interest – the hometown girl who now heads up the Commonwealth Bank, the Nanna who knitted 1000 socks for the baby ward at the hospital. If you have a fascinating story to tell about your business or staff members then use it, targeting it at the media outlet/s most suitable.
A media release should be clear, free from jargon and include the who, what, when and where in the introduction (the why can follow). Chances are an editor or chief of staff will make their decision based on the first few lines of any release. And remember, if they seek to run the release in its original form they will ALWAYS cut from the bottom up.
The headline is the first clue as to why your story may interest them, so keep it short, snappy but informative. The likelihood is they may not use the headline you provide, but your job is to get them to read it.
Consider: “New website to save households hundreds on power bills” or “Body corporate representative slams government reform”.
Consideration of their Audience
Each type of news outlet has a different audience, so target them accordingly. The nightly TV news is unlikely to run a story about your employee who won six industry awards at a national level, but the local newspaper could.
What’s in it for them?
If you’re promoting an event or launch, indicate to the news outlet who will be available to speak with them, any extra “talent” or celebrities you may have at hand, and the type of pictures they may get.
If it feels like your business is seeking free advertising, news outlets will run a mile. That’s what advertorials and paid promotions are for. So give them what they want, something newsworthy, fresh or human interest, and don’t expect them to plug your product for you.
Make it easy
Always provide further information as to who the news outlet should contact or interview. If your issue is complex or your product has a background, feel free to include it as a further attachment for their background information, but do not get bogged down in wordy explanations within your release.
Short and sweet
A media release should be no longer than one A4 page, that’s about 400 words plus a headline and contact information.
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